FAQ2020-04-07T16:05:49-05:00
What are the membership/registration requirements for USEF & USDF for Horse, Rider, Owner, Trainer & Coach?2021-01-07T20:38:41-06:00

See the following attachment for USEF and USDF membership/registration requirements.  Please click here to view file.

CM – What are the general responsibilities for a USEF-licensed/USDF-recognized dressage Show Secretary?2019-11-09T16:37:34-06:00
  • Must be an active Senior Member of USEF and USDF.
  • Prepare prize list.
  • Send prize list to USEF & USDF a minimum of 30 days prior to start of competition.
  • Order bridle numbers or delegate to committee.
  • Receive and organize competition entries for completeness.
  • Schedule ride times following USEF & USDF dressage rules.
  • Send entry confirmations to riders. Notify competitor of missing documentation and/or additional funds due.
  • Obtain USDF/USEF/FEI tests.
  • Send Competition Day Sheets to Volunteer Coordinator and person responsible for the show program.
  • Create competitor envelopes.
  • Inventory supplies for judges, office, scoring and stewards.
  • Label tests and organize by rings.
  • Set up ring packets with dressage tests, bells, pens, etc. for scribes
  • Set up ring packets with Order of Go, USEF Attire & Equipment Book, disposable gloves, measuring tools, etc.
  • During the show:
    • Check in competitors and collect missing documentation and any balance due shown on entry form.
    • Post ride times by noon for the next days’ rides.
    • Calculate dressage test scores.
    • Post scores after class is completed.
    • Follow scheduled watering and arena drags.
    • Return dressage tests to competitors after class is completed along with ribbons/prizes for the class.
    • Be available for questions from competitors and officials.
  • Send all fees and required forms to USEF & USDF.
  • Electronically transmit scores to USEF & USDF on or before 10 days after the last day of the competition.
There are various fees on the entry form. What basic fees do I have to pay to enter a USEF-licensed/USDF-recognized show?2021-01-07T20:22:49-06:00

The show prize list will list what fees are mandatory for their show.

Here are the most common fees for a dressage competition entry form:

1.    Class Fees + Qualifying Fees (if qualifying ride for highest test at that level) – See show prize list for cost.
2.    USEF Horse Fee – Currently $23.00
3.    Office Fee – See show prize list for cost.
4.    Stabling Fee for Horse – See show prize list for cost.
5.    Tack Stall Fee (if needed) – See show prize list for cost.
6.    Bedding – See show prize list for cost.

If you are going to a show with your horse and you do not plan to compete, the following common fees would be required**:

1.    Office Fee – See show prize list for cost.
2.    Stabling Fee for Horse – See show prize list for cost.
3.    Tack Stall Fee (if needed) – See show prize list for cost.
4.    Bedding – See show prize list for cost.
5.    Non Competing Horse Fee – See show prize list for cost.

** Since your horse is not competing you are not required to pay the USEF Horse Fee of $23.00

There are 2 USEF-licensed/USDF-recognized shows over the same weekend. Do I need to send 1 or 2 entries?2019-09-21T16:21:40-05:00

You must submit 2 entries.

The rider is under 18 and the horse is registered in their name. The coach will not be at the horse show. Who should sign as the Trainer on the entry form?2021-01-07T16:56:35-06:00

Under USEF General Rules:

SUBCHAPTER 13-C MEMBERSHIP AND DOCUMENT REQUIREMENTS
GR1308 Membership and Document Requirements.
1 c.  Lessees are considered owners in connection with this membership requirement. When an entry is under multiple ownership, only one owner need be a Member or pay a Show Pass fee.  When an entry is under a minor’s ownership and training, the parent who must sign will be exempt from the Federation Show Pass fee.  Only a parent will be exempt from the Federation Show Pass fee if signing as coach for his/her minor child. BOD 1/11/20 Effective 2/1/20

Also please note when filling out an entry form:

TRAINER, as listed on the entry form, is defined as any adult (18 years of age & older) who has responsibility for the care, custody or performance of the horse while the horse is on the competition grounds.  This adult must sign the entry form as trainer.

COACH, as listed on the entry form, is defined as an adult (18 years of age & older) who gets paid for instructing, teaching, schooling or advising a rider with their horse on the competition grounds.  This adult must sign the entry form as coach.

The horse show is in one state and I live in another state. Do I need paperwork to cross the border with my horse?2019-09-21T16:20:59-05:00

Most states require that a health certificate, Certificate of Veterinary Inspection (CVI), accompany horses entering from another state.

A CVI is attained from an accredited veterinarian who examines your horse.  The purpose of the certificate is to attest that the horse shows no obvious signs of disease on the day the examination was made.  This certificate is signed by the veterinarian and is good for 30 days.

The state of Illinois also requires an entry permit number which is issued by the Illinois Department of Agriculture and is good for the life of the CVI, which is 30 days.

THERE IS NO CHARGE FOR OBTAINING AN ENTRY PERMIT NUMBER FROM THE ILLINOIS DEPARTMENT OF AGRICULTURE.

Entry permit numbers are available by calling the Illinois Department of Agriculture, Monday through Friday from 8:00 AM to 4:30 PM, at 217/782-4944.  Permits may also be obtained online at:  http://www.agr.state.il.us/AnimalHW/animalregistry/login.php

My horse takes different drugs and medication. How can I find out if the drug he is taking is legal to administer at a horse show?2021-01-07T18:24:40-06:00

Read the USEF Equine Drugs & Medication Guidelines at https://www.usef.org/forms-pubs/2Zp2C_YKs4s/drugs-medications-guidelines

Exhibitors should exercise extreme caution before medicating their horses and should be aware of the US EQUESTRIAN FEDERATION rules governing drugs and medications.

Any questions about the use of certain medications and regarding Rule IV should be directed to the USEF drugs and medication program, 956 King Avenue, Columbus, Ohio 43212, Phone 800.633.2472 or E-mail: medequestrian@aol.com

 

My horse is registered with USEF with the name she had when I bought her. When I registered her with USDF I registered her under her barn name. Is that OK?2019-09-21T16:20:18-05:00

No.  The horse must be registered under the same name with USEF and USDF horse registration.  At a USEF-licensed/USDF-recognized competition, the class results for you and your horse will be sent under the USEF registered horse name.  This is considered the official horse name.

I’ve heard that there is place on the web where I can get all my USEF & USDF membership cards for the horse/rider/owner all on 1 page and I can print it. Where is that?2021-01-07T18:27:04-06:00
I want to qualify for a USEF-licensed/USDF regional championships. I have a competing membership with USEF and a GM membership with USDF. Do I have the right memberships?2021-01-07T18:28:32-06:00

No.  You must upgrade your USDF GM Membership to a USDF Participating Membership to ride in a qualifying class for championships.

I have a trainer for my horse that will coach me at the show. Aren’t they asking me for the same information twice on the entry form?2021-01-07T18:37:43-06:00

No.  The Trainer section on the entry form is really asking who is responsible for the horse while at the show.  This individual must be a member of both USEF and USDF.

The definition of a Trainer under USEF General Rules:

GR404 Accountability of Trainers and Other Persons Responsible

4. A trainer is defined as any adult or adults who has or shares the responsibility for the care, training, custody, condition, or performance of a horse and/or pony.  Said person must sign the entry blank of any Licensed Competition whether said person be a trainer, owner, rider, agent and/or coach. Where a minor exhibitor has no trainer, then a parent, guardian or agent or representative thereof must sign the entry blank and assume responsibility as trainer.  The name of the trainer must be designated as such on the entry blank. It is the responsibility of trainers as well as competition management to see that entry blanks contain all of the required information. The responsibilities of a trainer include, but are not limited to the following:
a. for the condition of a horse or pony at a Licensed Competition (whether or not they have signed an entry blank),
b. to guard each horse and/or pony at, and sufficiently prior to, a Licensed Competition such as to prevent the administration by anyone of, or its exposure to, any prohibited substance, and
c. to know all of the provisions of this Chapter 4 (including any advisories or interpretations published in equestrian) and all other rules and regulations of the Federation and the penalty provisions of said rules. For purposes of this rule, substantial evidence means affirmative evidence of such a clear and definite nature as to establish that said trainer, or any employee or agent of the trainer, was, in fact, not responsible or accountable for the condition of the horse and/or pony. If any trainer is prevented from performing his or her duties, including responsibility for the condition of the horses and/or ponies in his or her care, by illness or other cause, or is absent from any Licensed Competition where horses and/or ponies under his or her care are entered and stabled, he or she must immediately notify the competition secretary and, at the same time, a substitute must be appointed by the trainer and such substitute must place his or her name on the entry blank forthwith.  Such substitution does not relieve the regular trainer of his/her responsibility and accountability under this rule; however, the substitute trainer is equally responsible and accountable for the condition of such horses and/or ponies.

5. The trainer and owner acknowledge that the trainer represents the owner regarding horses and/or ponies being trained or managed, entries, scratches for any reason and any act performed on any horse and/or pony under the care and custody of the trainer.

 

 

How do I know what region I am in for Regional Championships?2019-09-21T16:18:52-05:00

Your home region is based on the address USDF has in the database for you, which we assume is your region of residence.

How do I change regions for Regional Championships?2021-01-07T20:25:31-06:00

USDF will presume qualified horse/rider combinations will compete in the region in which the rider resides as determined by the address associated with the rider’s membership information on file as of July 1.  Riders are NOT required to be a resident of the region to compete in that region’s championship.  Riders, who wish to compete at a Regional Championship in a region other than their region of residence, must submit a Change of Region Form and $25 processing fee if received by July 1.

In addition, all persons living outside of the United States, who intend to compete in a Regional Championship, must submit this form and applicable fee to USDF to declare a region.

Change of Region Forms will be accepted and processed after the July 1 deadline only if accompanied by the applicable late fees.  Change of Region forms submitted between July 2 to August 1, with a late fee of $100; from August 2, up to the closing date of the championship region the rider is declaring for, must include a late fee of $300.

No changes to region may be made after the closing date of the region in which a rider wishes to enter, for any reason.

You must be logged in to use this form. Please click here to log in.

How can I avoid getting eliminated at a dressage show?2019-09-21T16:18:13-05:00

Here is a great article, “50 Ways To Get Eliminated,” by Margaret Freeman.  http://www.usdf.org/EduDocs/Competition/50_Ways_toget_Eliminated1.pdf

While there is no guarantee, some rules are black and white while others have the element of discretion, this article covers the basics and the sometime not so basic ways to get eliminated at a dressage show.

Have more questions about the United States Equestrian Federation (USEF) Horse Recording/ID?2021-01-07T20:44:26-06:00
Have more questions about the United States Dressage Federation (USDF) Horse Registration?2021-01-07T20:45:11-06:00
Does my horse need to be registered to compete at a USEF-licensed/USDF-recognized show?2021-01-07T19:09:39-06:00

The horse must have at least a USDF Horse Identification (HID) number to compete at a USEF-licensed/USDF-recognized competition.  It’s a one time fee of $35 to register your horse.

To be eligible to compete in USEF/USDF qualifying and championship classes and USEF National Championships for Dressage (DR127), the horse must have either a USEF Annual or Lifetime Registration and a USDF Lifetime Horse Registration.

CM – Would you be willing to travel?2019-09-21T16:15:58-05:00

Yes

CM – What software do you use?2019-09-21T16:15:42-05:00

Fox Village

CM – What services does Horse Show Solutions Inc provide?2021-01-07T20:43:02-06:00

Horse Show Solutions Inc provides manager and secretarial services for USEF-licensed/USDF-recognized dressage shows and non-rated schooling shows.

CM – What do you charge to secretary a schooling show?2019-09-21T16:14:27-05:00

Contact Debbie Garris at 847.367.8813 or dgarris@HorseShowSolutions.com to discuss your show needs.

CM – What do you charge for a USEF-licensed/USDF-recognized show?2019-09-21T16:14:06-05:00

Contact Debbie Garris at 847.367.8813 or dgarris@HorseShowSolutions.com to discuss your show needs.

CM – What are the general responsibilities for a USEF-licensed/USDF-recognized dressage Show Secretary?2019-09-21T16:13:39-05:00
  • Must be an active Senior Member of USEF and USDF.
  • Prepare prize list.
  • Send prize list to USEF & USDF a minimum of 30 days prior to start of competition.
  • Order bridle numbers or delegate to committee.
  • Receive and organize competition entries for completeness.
  • Schedule ride times following USEF & USDF dressage rules.
  • Send entry confirmations to riders. Notify competitor of missing documentation and/or additional funds due.
  • Obtain USDF/USEF/FEI tests.
  • Send Competition Day Sheets to Volunteer Coordinator and person responsible for the show program.
  • Create competitor envelopes.
  • Inventory supplies for judges, office, scoring and stewards.
  • Label tests and organize by rings.
  • Set up ring packets with dressage tests, bells, pens, etc. for scribes
  • Set up ring packets with Order of Go, USEF Attire & Equipment Book, disposable gloves, measuring tools, etc.
  • During the show:
    • Check in competitors and collect missing documentation and any balance due shown on entry form.
    • Post ride times by noon for the next days’ rides.
    • Calculate dressage test scores.
    • Post scores after class is completed.
    • Follow scheduled watering and arena drags.
    • Return dressage tests to competitors after class is completed along with ribbons/prizes for the class.
    • Be available for questions from competitors and officials.
  • Send all fees and required forms to USEF & USDF.
  • Electronically transmit scores to USEF & USDF on or before 10 days after the last day of the competition.
CM – What are the general responsibilities for a USEF-licensed/USDF-recognized dressage show Manager?2019-09-21T16:13:11-05:00
  • Must be an active Senior Member fo USEF and USDF.
  • Register competition license/recognition with USEF/USDF and pay fees.
  • Discuss with event owner availability of facility show office, public announcement system, portable toilets, food service, arena footing, judges’ stands, stalls, waste disposal, local feed store, competitors’ party, arena markers, office equipment, two-way radios, grounds layout etc.
  • Report to event owner updates involved in the managing of the show.
  • Secure Judges – Contract, (day fee, air travel, hotel, food, pickup from/to airport.)
  • Secure Technical Delegate, Farrier, Veterinarian, Announcer, EMT, Photographer – Contract (day fee, air travel, hotel, food, pickup from/to airport, if required)
  • Locate nearest equine surgical facility to the showground and obtain permission to post their information before and during the competition.
  • Set up committee meetings to make sure that all show requirements are getting done: volunteers, sponsorships, entertainment, vendors, grounds etc.
  • Communicate with Show Secretary to determine necessary volunteer positions for show: scribes, ring stewards, scorers, equipment checkers, test runners, arena personnel, stable help, post-show clean-up crew, etc.
  • Prepare Accident Preparedness Plan.
  • Insurance Certificates must be received by the USEF & USDF at least 14 days prior to the first day of the competition.
  • Order ribbons/trophies/prizes or delegate to committee.
  • Create and post at competition, stabling chart for horses.
  • Set up and maintain a bank account, if required by event owner.
  • Determine who will provide petty cash.
  • Make deposits and pay expenses .
  • Pay officials & staff as they finish.
  • Create a Profit and Loss statement to event owners.
  • Oversees show and work with Technical Delegate if any problems occur at the show.
CM – What are the basic responsibilities for a Schooling Show dressage Show Secretary?2021-01-07T19:15:23-06:00
  • Prize List on HorseShowSolutions.com website
  • Receive competition entries for scheduling of show
  • Schedule show and email PDF files with Day Sheets and Show Rider Times to competition host site
  • Post Day Sheets and Show Rider Times on HorseShowSolutions.com website.
  • Email ride times to competitors
  • Provide labeled tests which identify show name, bridle number, class/test, rider, horse, ride time and judge
  • Provide bridle tags for each competitor
  • Forward Profit & Loss Statement generated from competition entries, any refunds due, competition entries and checks to competition host site
  • On site Show Secretary the day of show
    • Check-in competitors
    • Handle class adds/scratches during show
    • Score dressage tests
    • Pin classes
    • Provide current copy of USEF/USDF/USEA/IDCTA rule books for use by competitors and show management
  • Publish show results on HorseShowSolutions.com website
  • Email results to requested clubs, organizations, etc.
CM – What are the basic responsibilities for a Schooling Show dressage Manager?2019-09-21T16:12:23-05:00
    • The event owner, who is usually the show manager, should have available the facility show office, public announcement system, portable toilets, food service, arena footing, judges’ stands, stalls, waste disposal, local feed store directions, arena markers, office equipment, two-way radios, grounds layout, etc.
    • Secure Judges – Contract, (day fee, travel, hotel, food.)
    • Set up committee meetings to make sure that all show requirements are getting done: volunteers, sponsorships, entertainment, vendors, grounds etc.
    • Communicate with Show Secretary to determine necessary volunteer positions for show: announcer, photographer, scribes, ring stewards, scorers, equipment checkers, test runners, arena personnel, stable help, post-show clean-up crew, etc.
    • Order ribbons/trophies/prizes or delegate to committee.
    • Make deposits and pay expenses .
    • Pay officials & staff as they finish.
    • Create and post at competition, stabling chart for horses.
    • Oversees show and appoint a Technical Delegate if any problems occur at the show.
CM – How long have you been involved in dressage competitions?2021-01-07T19:16:28-06:00

I have worked in the show office with various duties since 2000.

CM – What is your Competition Management experience?2021-01-07T19:22:47-06:00

Deborah Garris
Competition Management Experience:

Manager, Secretary: 2005 – Present

Volunteer Coordinator/Dressage Steward: 2002 – 2009

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